Patient HIPAA Notice Regarding Protected Health Information 

Potomac Medical Aesthetics, LLC

On September 23, 2024, Potomac Medical Aesthetics, LLC (PMA) inadvertently sent an email with an attached list of patient names and email addresses to other PMA patients. Only names and email addresses were on the list. No other patient protected health information was included, and no medical or financial information or any other personal identifying information was attached.

PMA immediately recognized the error and took steps to stop the outgoing email processing. PMA also sent out a recall email notice to patients requesting that they promptly and permanently delete the email and attachment. PMA also requested that the patients reply and confirm that there were no further disclosures of any patient protected health information, and that no copies of the email or attachment were retained, copied, or further disclosed to any person.

PMA has no evidence that any patient protected health information was misused for the purpose of committing fraud or identity theft. To date, there has been no indication that any patient protected health information was improperly utilized by any person. PMA has also taken steps to ensure that similar incidents do not occur in the future. However, as a precautionary measure, patients should remain vigilant to protect against potential fraud or identity theft by, among other things, reviewing their account statements and monitoring credit reports closely. Individuals should promptly report any suspected fraudulent activity or identity theft to proper law enforcement authorities. Patients may also wish to review the tips provided by the Federal Trade Commission on fraud alerts, security/credit freezes, and steps that they can take to avoid identity theft.

PMA is fully committed to the preservation of the confidentiality and security of patient data. We take our responsibilities pursuant to the Health Information Portability and Accountability Act and the Maryland Confidentiality of Medical Records Act very seriously, and we genuinely apologize for this incident and inconvenience.

If you have any questions or concerns regarding this matter, additional information is available via a confidential, toll-free inquiry line at (855) 277-9569 from 9:00 a.m. to 9:00 p.m. Eastern Standard Time, Monday through Friday.